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General Terms and Conditions for conferences organized by LifeSurance Capital Development Partners B.V.
KVK number 32110629
Article 1: Definitions
In these general terms and conditions the following words shall have the following meanings:
a.
the conference organizer:
one of the activities of LifeSurance Capital
Development Partners B.V. (¡°LifeSurance¡±) as organizer of conferences
and other gatherings for amongst others its relations. The conferences
are focused on the transfer or exchange of information by third
parties.
b. the client:
The individual who registers for attending the conference.
c. the conference:
The congress or the meeting or other gathering organized by the conference organizer.
d. the sponsor : the entity that supports the conference organizer in organizing the conference
Article 2: Scope
2.1
These general terms and conditions are applicable to all contracts
between the conference organizer and the client and between the
conference organizer and the sponsor, with respect to the organization
of congresses and other gatherings.
2.2 In the event of
contradictions between these general terms and conditions and any other
conditions that may also be applicable preference shall be given to
these general terms and conditions.
Article 3: Admission to conference
3.1
The conference organizer has the right to select clients for attending
the conference (¡°by invitation only¡±) and to request a fee from the
client for admission to a conference organized by the conference
organizer. The conference organizer has no obligation to accept
requests for registration by clients.
3.2 Admission is subject to
receipt of payments by the conference organizer on the bank account of
the conference organizer at least 6 business days before the start of
the conference.
3.2. The conference organizer is without obligation with respect to the period for acceptance.
3.3
Amounts that are stated in the documents drawn up by the conference
organizer are exclusive of VAT, unless otherwise indicated.
Article 4: No-shows and Cancellation of participation by clients
4.1
In case a registered participant does not show up to attend the
conference after registration and no registration fees have been asked
to pay for attending the conference, a no-show fee can be charged by
the conference organizer to the registered person.
4.2 In case a
payment has been made for registration by a participant and after the
participant likes to cancel the registration, the conference organizer
will only pay back 50% of the registration fees on the condition that
the cancellation has been received by the conference organizer in
writing 4 weeks before the date at which the conference starts.
Article 5: The contents of the conference
5.1.
The conference organizer will publish a planned conference program. The
conference organizer however provides no guarantee about any part or
aspect of the program or it¡¯s content nor accepts any liability
arising from (but not limited to) no-shows or cancellations - by or -
of speakers, panel members, workshop discussants or any other persons
or organizations mentioned in the program.
Article 6: Amendments and additions
Amendments
or additions to the content of the general terms and conditions for
registration are only effective when they have been laid down in
writing between the conference organizer and the client.
Article 7: Payment
7.1.
Payment of the registration invoices submitted by the conference
organizer should take place within the agreed period(s), but in any
case no later than twentyfive days from the date of invoice.
7.2.
As soon as the period as indicated in 7.1 has been exceeded the client
is in default, after which the client also owes 1% interest per month
or part of a month on the complete amount stated in the invoice. The
client shall also pay all extrajudicial costs incurred in the
collection of the overdue payments including all the costs of the
proceedings, as well as the associated costs for legal assistance.
Article 8: Force majeure
8.1
In these general terms and conditions force majeure on the part of the
conference organizer is understood to be a circumstance independent
from the will of conference organizer ¨C even if this could already
have been foreseen at the time the contract was concluded ¨C that
temporarily or permanently hinders fulfilment of the contract, as well
as, in so far as these are not already included, war, threat of war,
civil war, riots, industrial action, fire and other severe disruptions
to the company of the conference organizer, as well as the
impossibility of fulfilling the contract as a result of shortcomings of
persons and/or companies called in by the conference organizer in order
to execute the conference. In the event that the execution of the
conference or contract is hindered as a result of force majeure then
the conference organizer has the right, without judicial intervention,
to either suspend the execution of the conference or contract, or to
dissolve the contract ¨C or cancel the conference - either completely
or in part, without being obliged to any compensation.
8.2 The
client or the sponsor shall in any case not be able to invoke force
majeure on his part in the event that (an) important speaker(s) do(es)
not appear, or the number of visitors or participants fall far short of
expectations, or comparable circumstances.
Article 9: Liability
9.1 The conference organizer shall endeavour, to the best of its ability, to be of service to the client or the sponsor.
9.2
When the contract is executed by third parties the conference organizer
is not liable for damage as a result of any (power) failures or the
poor operation of the services that have been made available, or caused
by rooms or halls used in the execution of the contract being or
becoming unsuitable for use. In all circumstances the liability of the
conference organizer shall not extend beyond the provision of the
equipment and the personnel needed to repeat the agreed activities,
when possible, at another date.
9.3 The conference organizer shall
exercise great care with the material entrusted to it, such as DVD¡¯s,
CD¡¯s, USB memory devices, videotapes, films, documents and other
material. However the conference organizer disclaims every liability
for damage to or the loss of materials made available to it for any
reason whatsoever, except in cases of intent or gross negligence.
9.4
The client, speakers, panel members, or other contributors to the
program indemnify or indemnifies the conference organizer against
claims in connection with infringements of copyright and/or industrial
property rights as a result of services provided by the conference
organizer for the benefit of the client.
Article 10: Technical equipment
The
conference organizer cannot be held liable for technical defects to, or
the incorrect operation of, audio-visual equipment supplied by third
parties, this also including stands, lighting, decorations, and d¨¦cor
items.
Article 11: Aplicable law
All contracts between the client and the conference organizer shall be governed by the law of the Netherlands.
Naarden, March 2008
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